Are You Getting the Most Out of Your Visitor Management?

Are you? Since you’re here reading this, I think we know the answer. Deep down you know there is more to visitor management than printing out name tags for your visitors to wear around your business like they’re 4th graders on an educational field trip. There is. And you’ve come to the right place to discover exactly what the right visitor management system can do.

What is Visitor Management?

Maybe you’re not 100% sure what visitor management is. That’s okay! Visitor management systems, also known as identity management systems or simply just identity management, is a software that helps businesses, schools, and hospitals keep track of visitors that come in and out of their buildings. I’m giving a basic description of visitor management because that’s all most businesses use their visitor management system for. The basics.

Tracking Time & Saving Money

If your facility is anything like ours, you probably see multiple visitors a day, most of them repeat visitors – contractors, most likely. When you have contractors on-site working, how do you keep track of their time for payroll, insurance coverage, or cost management? If it’s anything other than tracking them directly, clocking in for you, there is too much room for error, miscalculation, and dishonesty.

That’s why we took the basic function of a visitor management system – tracking visitors – and then added time tracking software. This convenient addition significantly decreases the likelihood of timecard fraud or other timekeeping errors. Our system is a bookkeeper’s dream come true. They can efficiently search time logs by date, individual, company, job title, or location. Also, our system is 100% cloud-based, meaning information can be accessed virtually anywhere, on any device, by any authorized user. With more accurate timekeeping, your business will save money through multiple channels.

The Best Visitor Management System

What is the best visitor management system? One that protects your business from intellectual property theft and regulatory fines. That’s why our visitor management system makes sure all your visitors are certified, licensed, and have signed your company’s non-disclosure agreement.

We make it easy to eliminate paper documents and maintain all the paperwork needed to keep your business running safely and efficiently. Using our visitor management system to manage all your documents means: easier search features, more organization, and fast retrieval (crucial for when a government inspector asks to see if a particular contractor has the proper licensing.) The best element of our document management feature is that when an inspector asks if a contractor is licensed, you’ll already know they are. If they weren’t, the visitor management system would’ve flagged them, alerting you that they are either uncertified or that their certification is expired. Stopping them from even accessing your facility and saving your business from safety violations and regulatory fines. Using our visitor management system with our document management software is essential to protecting your business from safety violations, governmental fines, and potential bad publicity.

 Stopping the Spread

Since the start of the COVID-19 pandemic, we’re all more informed and have an enhanced nervousness about how disease and illness spread and how to combat them. As a company, something we hope endures after the pandemic is over is the notion that people need to stay home if they are sick. Because when a sick employee comes to work, they’re not only endangering other employees with infection but potentially threatening contamination of product. And in both instances, production drops or maybe even ceases, in a worst-case scenario. Screening people at the entrance of your business with a health check screening form limits the spread of illness inside your business as well as prevents the possibility of product contamination.

When a visitor or employee checks in at your visitor management kiosk that contains the health check screening form, they will be asked multiple questions regarding their overall health and well being that day. When a concerning answer arises, the user at the kiosk will be flagged and management will be notified of a potential risk. At that moment, you can decide if you want that employee or visitor to enter your business that day.

More Than Just a Visitor Management System

As you can see, DSI prides itself on finding solutions to your business needs. Our team sincerely enjoys innovating existing tools and creating more uses for them. Our visitor management system is a great example of this. Why should your visitor management system be limited to the traditional use of checking in guests and printing name tags? As a business owner or a manager, your goal is to make money for your business. Preserving your assets, organizing your documents, and decreasing your expenses are the best ways to do just that. Stop wasting money on an ordinary visitor management system and start making more money with a visitor management system that does more for your business than just print name tags. Give us a call today.